Workplace Investigations for California Companies

Workplace policy violation investigations for private or public companies must be investigated. CEA can assist with fact-finding investigations for California companies.

As soon as an employer has been made aware, California law requires a prompt investigation into all potential workplace policy violations, whether you are a private or public, union or non-union employer. How do you know when to investigate a complaint? 

Assistance With Your Company-Led Investigation

The fundamental goal of any internal investigation is simple: determine if there was a workplace wrongdoing and take immediate corrective action. Our subject matter experts can assist you in conducting your company-led investigation. Please note that in the course of assisting your company with these investigations, CEA advisors are not acting as attorneys in any capacity.

Experienced HR Advisors will:

• Guide you through a simple yet thorough 6-step investigation process
• Ensure consistency in responding to future employee relations issues
• Identify any outdated, missing, or incomplete company policies
• Provide you with the opportunity to improve your own team's investigation skills
• Give you access to comprehensive tools and templates
• Provide you with a more cost-effective solution at just $250/hour vs. hiring a third-party attorney or licensed private investigator

Who Can Legally Conduct Fact-finding Investigations in California?

As an employer you have three choices in how to investigate workplace issues:

1. Internal Investigation. Your internal staff may legally perform fact-finding investigations. However, when an internal employee investigates a grievance, questions of neutrality often arise. Unless you have a dedicated, trained investigator on staff, it is unlikely that you have the legal knowledge to protect your company.
   
   
2. CEA Assistance. CEA HR professionals can assist your staff in conducting an internal investigation. This approach protects your company from the legal pitfalls (see "protected classes" below) enables someone from your staff to learn how to conduct future investigations, and is cost-effective. Call CEA for more information. CEA ensures all investigations meet EEOC and CRD guidelines.
   
   
3. Use of Private Investigators and Attorneys. When you don't want to conduct the investigation yourself and you don't want to include staff in the process, you must use a private investigator or licensed attorney. CEA has partners who can conduct an objective and thorough workplace investigation for you as an independent third party (CEA cannot provide legal advice or represent employers in an attorney-client relationship). We can also provide you with partner referrals. Remember to mention CEA for the best possible pricing.

Protected Classes

Various federal and state Equal Employment Opportunity (CRD/EEOC) laws govern discrimination and harassment. The various laws create what are known as “protected classes.” If a person is in a “protected class” and is treated differently because of his or her membership in that class, then the treatment violates these laws. “Protected classes” created by these laws include, but are not limited to, gender, race/color, national origin, religion, age, and disability. It also prohibits retaliation.

Title VII of the Civil Rights Act of 1964 prohibits discrimination in employment on the basis of race/color, gender, national origin, and religion. Sexual harassment is a form of gender discrimination. Harassment on the basis of race/color, national origin, or religion is also a prohibited form of discrimination under the act.

The Americans with Disability Act (ADA) prohibits employment discrimination and harassment on the basis of the disability.

The Age Discrimination in Employment Act (ADEA) prohibits age discrimination in employment. It also prohibits harassment on the basis of age.

In California, the Fair Employment and Housing Act (FEHA) protects the people of California from unlawful discrimination in employment, housing, and public accommodations, and from the perpetration of such acts of hate violence.

The California Fair Employment and Housing Act (FEHA) also provides protection from harassment or discrimination in employment because of age, ancestry, color, religious creed, denial of family and medical care leave, disability (mental and physical) including HIV and AIDS, marital status, medical condition, national origin, race, religion, reproductive decision making, gender, gender identity, gender expression, sex and sexual orientation.

Allegations/complaints of violations of these protected classes in the work environment benefit from an early, independent and thorough investigation of the charges. Follow-up by the employer with appropriate action (training, discipline, changing policies/procedures, etc.), if warranted, is key to minimizing an employer’s exposure.