Tags: new hire forms New hire packets

Digital New Hire Packet for Download

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For your convenience, we have assembled a complete, downloadable packet of new employee forms and pamphlets to use when hiring and onboarding a new employee in California. We are selling this download at this fantastic price because these forms change often, and you may need to purchase this New Hire Packet frequently to ensure you have the most up-to-date documents. Available in English and Spanish.

This English New Hire Packet was last revised eff. April 11, 2025. If you purchased this product prior to that date, you must purchase the current version. 

This Spanish New Hire Packet was last revised eff. April 11, 2025. If you purchased this product prior to that date, you must purchase the current version. 

Included in each new employee hiring packet are the following items (required items are in bold):

  • Application for Employment
  • USCIS Form I-9
  • W-4 Form
  • DE-4 Form
  • Report of New Employee(s) (EDD Form DE 34)
  • Wage Theft Notice - LC 2810.5 Notice to Employee (nonexempt employees)
  • ACA- Affordable Care Act Notification(s)
  • Employee Receipt of Written Injury & Illness Prevention Program Manual
  • Discrimination, Harassment and Retaliation-Free Workplace Policy
  • Facts About Workers’ Compensation (includes Personal Physician/Chiropractor Pre-Designation Form)
  • Disability Insurance Pamphlet (EDD Form DE 2515)
  • Paid Family Leave Pamphlet (EDD Form DE 2511)
  • Sexual Harassment Fact Sheet (Form DFEH 185)
  • Rights of Victims (Domestic Violence, Sexual Assault, Stalking)
  • Lactation Accommodation Notice
  • Personal Data/Emergency Information
  • EEO/ADA/FEHA Policy
  • Meal & Rest Period Acknowledgement
  • Meal Period Waiver
  • Employee Orientation Checklist for Minors
  • Employment-At-Will Acknowledgement
  • Sample Workplace Violence Prevention Policy

FAQs

What is required to hire a new employee in California?
California’s onboarding process requires extensive new employee paperwork. It is important that your onboarding checklist covers not only I-9 forms and tax documents, but also specific paperwork for non-exempt employees, California agency brochures, and other required employee notices. It is recommended for employees to also sign specific policy acknowledgments, at-will statements, and other documents, all included in CEA’s New Hire Packet.

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