New Form I-9 Released

Posted by: Gail Cecchettini Whaley, J.D. on Monday, February 3, 2020

On January 31, 2020, the United States Citizenship and Immigration Services (USCIS) released the newly updated Form I-9. All U.S. employers must properly complete Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. Both employees and employers must complete the form.

The new version bears a revision date of 10/21/2019 (bottom left corner) and an expiration date of 10/31/2022 (top right corner). Although there is a short grace period, employers should start using the new version now. The Form I-9 Instructions have also been updated.

USCIS states that as of January 31, 2020, employers may use either the 07/17/17 N or the 10/21/2019 version. Starting on May 1, employers can only use the 10/21/19 version. Prior versions of the form will be unacceptable after May 1.

The new version contains only minor changes to the form and its instructions. On the Form, changes were made to reflect recent changes to country names. On the Instructions, updates were made to:

  • Clarify who can act as an authorized representative for the employer
  • Provide clarifications on acceptable documents for Form I-9
  • Update the process for requesting paper Forms I-9
  • Update the USCIS web address and DHS Privacy Notice

A revised Spanish version is also available. However, remember, that the Spanish version can only be used in Puerto Rico. Spanish-speaking employers and employees in the 50 states and other U.S. territories may print the Spanish Form I-9 and instructions for their reference, but must complete the form in English to meet employment eligibility verification requirements.

Need Help With Your I-9s? CEA is Here for You!

Make sure you meet your Form I-9 compliance obligations...audit your I-9s! CEA can provide you with an onsite audit to make sure you are following I-9 requirements and best practices. Schedule an I-9 audit by calling 1-800-399-5331 or email ceainfo@employers.org. Members can also review our reference materials on Forms I-9 in the HR Answers section of our website.

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