In California, all employers have workplace posting obligations. Between the state and federal requirements, California employers must post a total of 18 state and federal employment law notices. The final versions of the mandatory updates are finally trickling in, so be sure to order your poster now!
With the New Year upon us, now is a good time to check for updates in order to meet your 2020 posting obligations. Here are some answers to common questions we receive.
Are there new poster changes for 2020? What are they and are any of them mandatory? Yes. For 2020, there are:
- A mandatory update to the required DFEH Discrimination and Harassment posting to reflect that employees now have up to three (3) years to bring a claim and to include language regarding the CROWN Act which expands the definition of race to include natural hairstyles.
- A mandatory update to the required Transgender Rights in the Workplace posting to reflect that employees now have up to three (3) years to bring a claim and also to expand on existing definitions.
- A mandatory update to the California Pregnancy Disability Leave/California Family Rights Act notice to include additional information on the New Parent Leave Act.
Other changes this year include:
- A mandatory update to the required California OSHA posting (updated August 2019).
Don't forget! The California Minimum Wage notice is mandatory and must reflect the increase in the State minimum wage to $12/hour for employers with 25 or fewer employees and $13/hour for employers with 26 or more employees.
When will posters be available?
As surprising as it may sound, California agencies responsible for providing up-to-date notices have released most of the 2020 versions as of today. They have indicated that they intend to provide updates by the end of December. As soon as the new notices are released we will update the CEA all in one 2020 poster!
Order your 2020 State & Federal Labor poster now, it will be delivered in January 2020 and your receipt is your proof of compliance.
Do I need more than one poster?
It depends. Employers need to post the poster in each location where their companies have employees, e.g., offices, stores, warehouses, branches, etc.
Where should I hang the poster?
You need to display your poster in a location where all employees can easily see and read it; e.g. breakroom, hallway, kitchen, copier room.
Do I need posters in other languages?
Depending on the poster involved you may need to post in other languages. California’s Department of Fair Employment and Housing posting requires that if 10% or more of a company’s workforce speaks a language other than English, the posters must also be displayed in that language (or languages).
California Department of Industrial Relations requires employers with workers who speak and read only Spanish to post the minimum wage notice in Spanish.
Are there fines for not posting?
Yes! Failure to keep updated posters can result in employment fines. For instance, failing to post the mandatory workplace safety poster can result in fines of up to nearly $13,000.
CEA Is Here to Meet Your Poster Needs
Our all-in-one poster has all of the 2020 state and federal labor law postings to meet business requirements and protect employers from posting fines. Hanging one poster makes your compliance obligation easy!