Government Resource Links
CHIPRA Notice: The new legislation – the Children’s Health Insurance Program Reauthorization Act (CHIPRA) – expanded the eligibility requirements for SCHIP and Medicaid; and authorized states to establish premium assistance programs to help pay the premiums for employer-sponsored coverage for individuals that are eligible for state or child health assistance.
FAQ's about CHIPRA
On February 4, 2010, the secretaries of Labor and Health and Human Services issued the model employer notice, designed to ensure that employees are aware of possible premium assistance opportunities that may be available to them. Employers are required to provide these notices to all employees by the date that is the later of 1) the first day of the plan year after February 4, 2010, or 2) May 1, 2010. The model notice is available at http://www.dol.gov/ebsa/chipmodelnotice.doc
- EEOC Poster. The November 2009 updated contains the Americans with Disabilities Act Amendments Act of 2008.
- Genetic Information Nondiscrimination Act (GINA). The IRS, the Employee Benefits Security Administration (EBSA), and the Department of Health and Human Services (HHS) have issued temporary, final and proposed regulations implementing Title I of the Genetic Information Nondiscrimination Act of 2008 (GINA) (P.L. 110-233). The regulations are effective on December 7, 2009 for group health plan years beginning on or after that date.
Free download of this posting.
- Safety and Health Notice. The changes to this posting include updated contact information.
- Federal Minimum Wage Notice. This posting was revised in July 2009 and the new posting reflects changes in the penalties for violations of child labor laws.
- Family Medical Leave Act (FMLA). The FMLA posting was revised in January 2009 to reflect the amendments to family and medical leave.
The following pamphlets have changed for 2010:
- State Disability Insurance (form DE2515)
- Unemployment Insurance (form DE2320)
CEA has complied a list of the most commonly requested California and U.S. Government Forms below.
There are also additional resources available in the CEA Store:
- Labor Law Poster
- Order the current California State and Federal Labor Law Poster.
- CEA New Hire Packet - or - CEA Termination Packet
- Each include all the forms required to hire or fire and employee.
Federal Government Forms
- Internal Revenue Service (IRS)
- Download the 2010 W4 forms, or many other IRS forms.
- Effective 1/1/08: An employer must notify all employees that they may be eligible for the federal Earned Income Credit (EIC) by giving them a separate notice in addition to the notice that appears on the federal Form W-2. Click here for a sample notice.
- Earned Income Credit (EIC) notice and instructions: Download Notice 797 and the W5 form.
- U.S. Citzenship & Immigration (I-9 form)
- The INS has recently (6/5/09) made changes to the I-9 form. Click here to download the current I-9 form and I-9 Handbook.
- For more information on I-9 verification, including the E-Verify program click here.
- Social Security Number Verification
- This service allows employers to match an employee's social security number and name with Social Secuirty records. Verification can be done only after the individual has been hired.
- Equal Employment Opportunity Commission
- EEO 1 report and instructions: All employers with 15 or more employees are covered by Public Law 88-352 and are required to keep employment records as specified by Commission regulations. Based on the number of employees and federal contract activities, certain large employers are required to file an EEO-1 report on an annual basis. For the instruction booklet, click here. A sample form is available in PDF format, click here.
California Government Forms
- CA Child Labor Law Pamphlet
- Looking to hire a student to help clean your offices on the weekends and in the evenings? Sounds like a good idea, just be sure you watch the hours they work depending on their age. In fact, when hiring anyone under the age of 18, you need to be sure you understand California’s Child Labor Laws. Different ages mean different working hours and requirements.
- CA Child Support Information
- This is a quick link to the California Department of Child Support Services website.
- California Personal Income Tax (PIT) Withholding Schedules Replaced
- As a result of the passage of Assembly Bill x4_17, the California Withholding Schedules for 2009 have been replaced effective November 1, 2009, to accelerate withholding. The modified schedules are available online.
- In addition, the rates for supplemental wages have increased; the rates are 6.6% for supplemental wages and 10.23% for stock options and bonus payments paid on or after November 1, 2009. For additional information about supplemental wages, refer to the California Employer’s Guide (DE 44), or the Information Sheet: Personal Income Tax Withholding — Supplemental Wage Payments, Moving Expense Reimbursement — WARN Act Payments (DE 231PS).
- IWC -Industrial Welfare Commission
- For a free download of the industrial or occupational wage orders for your business.
- If you are unsure of the Industrial Wage Order for your business, check this website: http://www.dir.ca.gov/dlse/WhichIWCOrderClassifications.pdf
- Which IWC order is right for my company? Click here to find out.
- Department of Fair Employment & Housing (DFEH)
- Click here to download or order various DFEH forms, including the Sexual Harassment pamphlet (DFEH-185) or information about recent statutes, laws and FEHC decisions.
- For the DFEH-162 Discrimination & Harassment in Employment pamphlet (DFEH-162) , click on the link.
- EDD - Independent Contractor Determination Guide
- This worksheet is to be used by the proprietor of a business to determine whether a worker is an employee or an independent contractor.
- EDD - Forms & Publications to Download
- Download the EDD brochures required when hiring or terminating an employee. Most publications are available in various languages.
- EDD - Forms to Order
- Order the various EDD forms such as the new Paid Family Leave (PDL), State Disability Insurance (SDI), Quarterly Wage and Withholding Report, California Employer's Guide and many more. Most of these are also available in Spanish.
- EDD - Frequently Asked Questions
- EDD has put together the most frequently asked questions about Paid Family Leave, Disability Insurance, Unemployment Insurance and many other topics that are printer friendly.
Unemployment, Workers Compensation, and Welfare
- California and U.S. Unemployment Rates
- Current statistics for unemployment in Califonia and the United States.
- Unemployment Insurance - Benefit Guide
- The Benefit Determination Guide presents discussions about unemployment insurance law.
- SDI Brochures
- Download the SDI brochure (DE2515) by clicking on this link.
- Unemployment Insurance Appeals Board for Calif.
- This body of case law is developed through the CUIAB's adjudicatory process and contains the Appeals Board's definitive expression on unemployment, disability, and tax matters.
- Workers Compensation Employers Guide
- Click on the link for several free downloadable fact sheets put out by the California Division of Worker's Compensation.
- Also available from California Worker's Compensation Institute are the brochures titled Facts for Injured Workers These must be ordered in quantities of 100, and they cost $18.00 per 100.
- Workers' Compensation Pamphlets
- This pamphlet must be given to all new hired employees. CWCI sells these in packs of 100 only, for $18.00. They are however, included in CEA's New Hire packets
Health Care, Safety, and Substance Abuse
- COBRA Notices
- The Department of Labor has issued model notices for the COBRA subsidy under the American Recovery and Reinvestment Act of 2009 (ARRA), and additional guidance in the form of FAQs for employers and employees. The four ARRA model notices and related guidance may be found by clicking here.
- Health Care Security Ordinance (HCSO)
- Annual reporting form.
- HIPP (Health Insurance Premium Payment Program)
- For a free download of the HIPP information from the State of California Department of Health Services, or to find out if your employee qualifies for the program, click on this link for more information.
- Occupational Safety & Health Administration (OSHA)
- Use this website to identify your Standard Industrial Classification Code (SIC) or many other OSHA topics.
- OSHA 300 Log
- Free download of the current OSHA 300 log. OSHA website for more publications and information.
- Substance Abuse Information Database (S.A.I.D.)
- This interactive database provides a one-stop source of information with summaries and full text of materials relating to workplace substance abuse issues. Employers can draw on articles from experts as well as success stories from a variety of industries to assist them in establishing and maintaining a workplace substance abuse program.
- Working Partners Website (Drug Free Workplace)
- The Department of Labor is trying to help businesses create a drug-free workforce by providing tools and information to effectively address drug and alcohol problems. Resources are available to help employers establish drug-free workplace programs, while complementing other safety and health initiatives.