Government Resource Links

1040 Form

CHIPRA Notice: The new legislation – the Children’s Health Insurance Program Reauthorization Act (CHIPRA) – expanded the eligibility requirements for SCHIP and Medicaid; and authorized states to establish premium assistance programs to help pay the premiums for employer-sponsored coverage for individuals that are eligible for state or child health assistance.
FAQ's about CHIPRA
On February 4, 2010, the secretaries of Labor and Health and Human Services issued the model employer notice, designed to ensure that employees are aware of possible premium assistance opportunities that may be available to them. Employers are required to provide these notices to all employees by the date that is the later of 1) the first day of the plan year after February 4, 2010, or 2) May 1, 2010. The model notice is available at http://www.dol.gov/ebsa/chipmodelnotice.doc

Poster Changes for 2010:
  • EEOC Poster. The November 2009 updated contains the Americans with Disabilities Act Amendments Act of 2008.
  • Genetic Information Nondiscrimination Act (GINA). The IRS, the Employee Benefits Security Administration (EBSA), and the Department of Health and Human Services (HHS) have issued temporary, final and proposed regulations implementing Title I of the Genetic Information Nondiscrimination Act of 2008 (GINA) (P.L. 110-233). The regulations are effective on December 7, 2009 for group health plan years beginning on or after that date.
    Free download of this posting.
  • Safety and Health Notice. The changes to this posting include updated contact information.
  • Federal Minimum Wage Notice. This posting was revised in July 2009 and the new posting reflects changes in the penalties for violations of child labor laws.
  • Family Medical Leave Act (FMLA). The FMLA posting was revised in January 2009 to reflect the amendments to family and medical leave.

The following pamphlets have changed for 2010:

CEA has complied a list of the most commonly requested California and U.S. Government Forms below.

There are also additional resources available in the CEA Store:

  • Labor Law Poster
  • Order the current California State and Federal Labor Law Poster.

Federal Government Forms

  • Internal Revenue Service (IRS)
  • Download the 2010 W4 forms, or many other IRS forms.
  • Effective 1/1/08: An employer must notify all employees that they may be eligible for the federal Earned Income Credit (EIC) by giving them a separate notice in addition to the notice that appears on the federal Form W-2. Click here for a sample notice.
  • Earned Income Credit (EIC) notice and instructions: Download Notice 797 and the W5 form.
  • Social Security Number Verification
  • This service allows employers to match an employee's social security number and name with Social Secuirty records. Verification can be done only after the individual has been hired.
  • Equal Employment Opportunity Commission
  • EEO 1 report and instructions: All employers with 15 or more employees are covered by Public Law 88-352 and are required to keep employment records as specified by Commission regulations. Based on the number of employees and federal contract activities, certain large employers are required to file an EEO-1 report on an annual basis. For the instruction booklet, click here. A sample form is available in PDF format, click here.

California Government Forms

  • CA Child Labor Law Pamphlet
  • Looking to hire a student to help clean your offices on the weekends and in the evenings? Sounds like a good idea, just be sure you watch the hours they work depending on their age. In fact, when hiring anyone under the age of 18, you need to be sure you understand California’s Child Labor Laws. Different ages mean different working hours and requirements.
  • California Personal Income Tax (PIT) Withholding Schedules Replaced
  • As a result of the passage of Assembly Bill x4_17, the California Withholding Schedules for 2009 have been replaced effective November 1, 2009, to accelerate withholding. The modified schedules are available online.
  • In addition, the rates for supplemental wages have increased; the rates are 6.6% for supplemental wages and 10.23% for stock options and bonus payments paid on or after November 1, 2009. For additional information about supplemental wages, refer to the California Employer’s Guide (DE 44), or the Information Sheet: Personal Income Tax Withholding — Supplemental Wage Payments, Moving Expense Reimbursement — WARN Act Payments (DE 231PS).
  • EDD - Frequently Asked Questions
  • EDD has put together the most frequently asked questions about Paid Family Leave, Disability Insurance, Unemployment Insurance and many other topics that are printer friendly.

Unemployment, Workers Compensation, and Welfare

  • SDI Brochures
  • Download the SDI brochure (DE2515) by clicking on this link.
  • Workers Compensation Employers Guide
  • Click on the link for several free downloadable fact sheets put out by the California Division of Worker's Compensation.
  • Also available from California Worker's Compensation Institute are the brochures titled Facts for Injured Workers These must be ordered in quantities of 100, and they cost $18.00 per 100.
Health Care, Safety, and Substance Abuse
  • COBRA Notices
  • The Department of Labor has issued model notices for the COBRA subsidy under the American Recovery and Reinvestment Act of 2009 (ARRA), and additional guidance in the form of FAQs for employers and employees. The four ARRA model notices and related guidance may be found by clicking here.
  • HIPP (Health Insurance Premium Payment Program)
  • For a free download of the HIPP information from the State of California Department of Health Services, or to find out if your employee qualifies for the program, click on this link for more information.
  • Substance Abuse Information Database (S.A.I.D.)
  • This interactive database provides a one-stop source of information with summaries and full text of materials relating to workplace substance abuse issues. Employers can draw on articles from experts as well as success stories from a variety of industries to assist them in establishing and maintaining a workplace substance abuse program.
  • Working Partners Website (Drug Free Workplace)
  • The Department of Labor is trying to help businesses create a drug-free workforce by providing tools and information to effectively address drug and alcohol problems. Resources are available to help employers establish drug-free workplace programs, while complementing other safety and health initiatives.